Classification

At the Department of Medical Assistance Services (DMAS), the classification program assists agency management and employees in aligning position responsibilities with state role descriptions to meet agency strategic goals and business needs.  The Department of Human Resource Management (DHRM), the Commonwealth's central HR agency, is responsible for the development, revision and maintenance of the state job structure. State positions are assigned to Occupational Families which are divided into Career Groups. Career Groups are comprised of roles.  Each position in the agency is assigned to a role. The state system defines a role as a broad group of occupationally-related positions that represent different levels of work or career progression. Role definitions can be found on the Department of Human Resource Management's website (www.dhrm.virginia.gov). You can review your role or other roles to gain a broad understanding of the knowledge, skills, abilities, typical duties, etc. that are inherent in a variety of positions. All DMAS positions are provided a working title used to describe work more specifically.  

An Employee Work Profile or EWP is developed for each classified position and incorporates the role into more specific position responsibilities and work expectations. The EWP has a Position Description and Performance Evaluation Section. The Position Description section is reviewed by HR in conjunction with other tools and classification practices to determine whether the position is appropriately classified within the state system.  Part of each manager/supervisor's responsibility is to monitor any change in duties and change in current responsibilities that may impact each individual employee's role within the Agency.  It is the Division Director's responsibility to determine whether there has been a major change in responsibility that would support an HR review of change in duties and/or a possible role change. Management should consult with the DMAS Compensation Manager or HR Analyst regarding any potential position classification issues.